South Africa's uniform management platform

Know exactly who
has what uniform
— at all times

UNIFLOW gives every role — HR, supervisors, and employees — a live dashboard, a structured approval chain, and a complete audit trail. No spreadsheets. No guesswork. No excuses when auditors ask.

Book a free demo → See it by role ↓

100% Digital audit trail

0 Spreadsheets needed

5 min To generate a PO

3 Roles, one platform

Built for Security, Hospitality, Healthcare, Retail & Construction 30-day free trial · No credit card required · South African built

🛡️ Supervisor

🏢 HR Admin

👤 Employee

Security dept. — June 2026 Live

Active Employees

Pending Approvals

Orders This Month

Renewals Due

John Adams — Shirt × 2, Jacket × 1 awaiting approvalNow

Thabo Mokoena — Shirt (L) approved1h ago

High-vis vest coverage at 45% — action neededToday

All departments — spend overview Live

Spend YTD

R 84K

Approvals

POs Generated

Employees

247

PO-441823 sent to House of Blazers — R 3,2001h ago

PO-441822 sent to SafetyGear SA — R 9,500Yesterday

PO-441821 WorkWear Direct — awaiting confirmation2d ago

John Adams — Security Live

Active Orders

Items Issued

Next Renewal

14d

Audit Coverage

100%

Shirt (M) × 2 — PO sent to supplier1h ago

Jacket (L) × 1 — awaiting HR confirmationToday

Corporate Jacket expiring in 14 days — renewal triggeredAlert

The Problem

Uniform management is a hidden operational nightmare

Most businesses manage hundreds of garments across dozens of employees using WhatsApp groups, email chains, and Excel sheets. It's slow, error-prone, and leaves you exposed when auditors ask questions.

📋

No visibility on who has what

You can't tell which employee has which garment, when it expires, or whether it was returned.

🔄

Manual, slow approval process

Requests go via WhatsApp, email, or verbal — no consistency, no record, no accountability.

💸

Uncontrolled uniform spend

Without a system, overspend and duplicate orders are invisible until the finance review.

😩 Before UNIFLOW

✅ After UNIFLOW

Hey, John needs 2 shirts size M and a jacket L. Can HR sort it out?

Which department? And does he need safety boots too?

Not sure about boots. Check last year's spreadsheet?

Employee	Item	Size	Approved?
J. Adams	Shirt	M	Unknown
J. Adams	Jacket	???	No record

John Adams — Shirt (M) × 2

Approved

John Adams — Jacket (L) × 1

Approved

PO-441823 → House of Blazers

PO Sent

Audit trail: 4 steps recorded

Complete

UNIFLOW fixes all of this

Every uniform tracked digitally — size, dispatch date, expiry, return status

Structured approval chain — Employee → Supervisor → HR → Supplier

Automated renewal alerts 14 days before items expire

Professional POs generated in seconds and emailed to suppliers

Real-time cost reporting by department, employee and item

Multi-supplier management with automatic PO splitting

Features

Everything you need to run uniforms professionally

👥

Employee & Supervisor Portals

Role-based access for employees, supervisors, HR, and suppliers. Each sees exactly what they need — nothing more.

✅

Structured Approval Chain

Requests flow from employee → supervisor → HR, with approve, decline, and send-back at every stage. Full accountability.

📄

Supplier PO Generation

Generate branded PDF purchase orders per supplier in seconds. Email them directly from the system with one click.

🔄

Renewal Tracking

Set lifespan per garment. UNIFLOW alerts HR 14 days before expiry and auto-generates renewal requests in bulk.

📊

Cost Management & Reports

Spend by department, by employee, by item. Export to PDF or CSV. Always ready for your finance team or auditors.

🏭

Multi-Supplier Management

Assign different suppliers to different item categories. Split POs automatically — workwear, safety, and accessories all managed separately.

Role-Based Access

Every role sees exactly what they need

Click a role to explore their live dashboard — metrics, approvals, costs and inventory all in one place.

🛡️

Supervisor

Team oversight

🏢

HR Administrator

Approvals & cost

👤

Employee

My requests

Active employees

+2 this month

Pending approvals

Needs review

Orders this month

All tracked

Renewals due

Within 14 days

Pending approvals — action required

John Adams — Shirt (M) × 2, Jacket (L) × 109:14Pending

Sarah Dlamini — Safety Boots (9) × 110:02Pending

Thabo Mokoena — Shirt (L) × 1YesterdayApproved

Team uniform coverage

Shirts

92%

Jackets

78%

Safety boots

60%

High-vis vest

45%

Live Platform

See the platform in action

Real screens from the UNIFLOW platform — not mockups, not concepts. This is what your HR team, supervisors and employees will use every day.

Operations Dashboard

HR sees active employees, inventory value, critical stock alerts and the full approval pipeline — all in one view.

Stock Catalogue

Every garment tracked with live stock levels, supplier assignment, cost per unit and CRITICAL/LOW STOCK alerts at a glance.

Cost Per Wear Analysis

Know the true cost of every garment. Track actual cost-per-wear against target, with end-of-life forecasting and PDF reports.

Employee New Request

Employees submit structured uniform requests in seconds — item, size, quantity, reason. It immediately enters the approval chain.

Live screens from the UNIFLOW platform · June 2026

How it works

From request to delivery in five steps

Employee requests

Employee submits a uniform request through their personal portal

Supervisor approves

Supervisor reviews, approves or sends back with comments

HR confirms

HR does final approval and generates a supplier purchase order

Supplier delivers

Supplier receives the PO and delivers to HR office

HR hands over

HR confirms collection — audit trail complete, inventory updated

Industries

Built for uniformed workforces

Any business with a uniformed team gets immediate value from UNIFLOW.

🔒

Security

High-volume, high-turnover

🏨

Hospitality

Multiple departments & roles

🏥

Healthcare

Compliance-critical garments

🏗️

Construction

PPE & safety wear tracking

🛒

Retail

Branch-level management

🚛

Logistics

Driver & warehouse uniform

🏦

Financial Services

Corporate dress code control

🏫

Education

Staff uniform programmes

Two Ways to Run UNIFLOW

Pick the mode that fits your team

Every workforce is different. UNIFLOW runs in two modes so it fits how your team actually operates — not how software expects them to.

🧑‍💻

Self-Service

Your team runs it themselves

Employees log in, submit their own requests, and track their uniform inventory. Supervisors approve. HR manages spend and generates POs. Everyone has their own portal.

✓ Employee self-service portal

✓ Supervisor approval dashboard

✓ HR full control portal

✓ Employee-initiated requests

✓ Best for tech-comfortable teams

Best for: Office-based teams, retail staff, hospitality groups where employees have phone or email access.

Popular for SA

🏗️

Managed Mode

Supervisors manage on behalf of their team

Supervisors submit uniform requests on behalf of their team — no employee logins needed. Ideal for field workers, security guards, and construction staff who don't use apps.

✓ No employee logins required

✓ Supervisor submits for entire team

✓ HR approves and manages spend

✓ Full audit trail maintained

✓ DSC-assisted setup included

Best for: Security firms, construction sites, healthcare workers, and any team where staff don't use smartphones for work.

Not sure which mode fits your team? Book a free call and we'll figure it out together.

Pricing

Transparent pricing, two modes

No long-term contracts. Cancel anytime. Prices exclude VAT.

Starter

R10 / employee / month

For smaller businesses getting started with digital uniform management.

Up to 50 employees

Employee & supervisor portals

HR approval workflow

Basic PO generation

Cost reporting

Get started

Ready to take control of your uniforms?

Book a 20-minute demo and see UNIFLOW running live with your team structure. No obligation, no pressure.

📧 Email us directly

Or fill in the form and we'll reach out within 24 hours →

Book your free demo

We'll set it up around your team's structure — no generic walkthroughs.

🔒 No spam. No credit card. We'll contact you within 24 hours.

Know exactly whohas what uniform— at all times